FAQ National Editions

Last updated: 20/01/25

RISPOSTE A DOMANDE FREQUENTI IN ORDINE A EDIZIONI NAZIONALI DISCIPLINATE DALLA LEGGE 1° DICEMBRE 1997, N. 420 E DALLA CIRCOLARE DIREZIONE GENERALE EDUCAZIONE, RICERCA E ISTITUTI CULTURALI N. 71 DEL 20 DICEMBRE 2024

La circolare in vigore è la n. 71 del 20 dicembre 2024.

Sono ammessi a presentare domanda d’istituzione di Edizioni nazionali, ai fini della valutazione per l’ammissione ai relativi contributi:

  • public administrations, central or local, including those with an autonomous system;
  • le istituzioni culturali o i singoli studiosi.

Le domande sono presentate dal 1° al 31 gennaio di ciascun anno esclusivamente sulla specifica piattaforma del Ministero della Cultura, Direzione Generale Educazione, Ricerca e Istituti culturali, all’indirizzo https://istitutidgeric.beniculturali.it.

Any other form of submission will not be considered.

La registrazione sul portale deve essere fatta esclusivamente tramite SPID. La domanda in formato PDF dovrà essere sottoscritta con firma digitale.

Le domande d’istituzione delle Edizioni nazionali devono contenere le seguenti informazioni:

a) general plan:

  • title of the national Edition;
  • names of the members of the Scientific Commission, including the proposer, with related documentation (declaration of absence of situations of conflict of interest and causes of incompatibility and non-transferability and pending charges, valid identification document, curriculum vitae);
  • proposal for the designation of the President, the Secretary-Treasurer and the registered office.

b) general and editorial plan of the national Edition with the description:

  • of the internal structure of the Edition and with an indication of the overall number of volumes expected for each year of the five-year period;
  • the type of publication (paper and/or digital);
  • the scientific justification of the proposal in relation to the state of existing studies and editorial achievements.

c) list of institutions and scholars involved;

d) scholarships and/or research having an object directly connected with the purposes of the national Edition;

e) budget estimate: financial resources necessary to create and complete the five-year editorial project, documenting the request with at least three technical-economic offers for each publication scheduled for the first year.

L’omissione, anche parziale, dei dati richiesti esclude la valutazione della domanda.

Le attività dell’Edizione nazionale devono concludersi entro cinque anni.  

Alla scadenza del quinquennio, la Consulta dei Comitati nazionali ed Edizioni nazionali può concedere il finanziamento e/o la proroga fino a un massimo di tre anni nei casi di eccezionale complessità dell’attività editoriale.

The settlement takes place with the first meeting of the national Edition, in person or by videoconference. On this occasion the members will have to elect by absolute majority (at least half plus one) the President and the Secretary-Treasurer, chosen from within their own area, and establishing the legal headquarters of the national edition.

The minutes, n.1, signed by the President and Secretary (and thus all the subsequent minutes of each meeting to be held during the life of the Edition) will be sent to Service II of the General Directorate for Education, Research and Cultural Institutes (dg-eric.servizio2@cultura.gov.it) who will verify it by acknowledging it with a formal Certificate.

The certificate will be produced by the President and the Secretary-Treasurer at the Revenue Agency of the city where the Edizione is headquartered together with the request for the tax code registered in the name of the national Edizione. The certificate will be presented to the chosen banking agency for the activation of a current account in the name of the National Edition with joint signature of the two bodies (President and Secretary-Treasurer). Tax code and IBAN will be communicated to Service II of the Directorate General for Education, Research and Cultural Institutes (email: dg-eric. ufficio2@cultura.gov.it) who will credit the assigned contribution to the current account of the National Edition.

Sì. I componenti delle Edizioni nazionali indicati dai proponenti in fase di istituzione, possono essere integrati da ulteriori personalità di alto profilo nominati dal Ministero della Cultura, tenuto conto della rilevanza e dell’interesse dell’Edizione stessa.

Yes, at any time. The edition decides by majority the integration of the new member. For the ministerial decree integrating the national Edition into Service II, the following must be sent via email:

  • formal request for integration signed by the President;
  • the minutes of the meeting in which the name of the new member(s) was approved;
  • new curriculum vitae/new member/members;
  • declaration of absence of situations of conflict of interest and causes of incompatibility and non-transferability and pending charges together with a valid identification document.

Yes. A member of the national Edition can submit formal resignations in writing to the President of the Edition who, in the meeting, communicates them to the assembly of members and draws up minutes to be sent to Service II

Nel caso il componente dimissionario fosse un organo direttivo, presidente o segretario tesoriere, l’Edizione riunita dovrà eleggere l’organo subentrante, a maggioranza e in seno all’Edizione, e comunicarlo al Servizio II di questa Direzione Generale con trasmissione del relativo verbale. Qualora si decida di eleggere un componente che non è all’interno dell’Edizione, si dovranno seguire le indicazioni prescritte nella precedente FAQ n. 9.

The new elected president/secretary-treasurer will have to deposit his signature at the Banking Agency where the Edizione current account is opened.

Yes. To fulfill the obligations of transparency and publicity, it is mandatory for the Edition to activate a dedicated website on which to publish the founding documents, the minutes of the meetings with the resolutions adopted, the administrative documents, all the news relating to the celebratory activities, events and demonstrations. For communication purposes, digital publicity materials or streaming events will also be published. Any expense for the creation of the web page is included among operating expenses. The website can also be hosted by the pre-existing site of one of the promoting institutions.

No. The role of member of the Edition is free, as required by the institutional ministerial decrees of the national Editionsin art. 3 clause 3 “For members ofthe Scientific Commission there is no provision for the attribution of fees, tokens attendance, allowance or emoluments however denominated" . 

Expenses for the supply of goods or services, such as the contract with the publishing house, are admissible.

For the possible purchase of durable goods (e.g. printers, computers, books), it is necessary to previously establish, at the time of the establishment of the national Edition, criteria and methods of evolution of any residual goods.

Employment contracts cannot be stipulated. Consultancy assignments are not recommended, as it is assumed that members of the National Edition have the appropriate qualifications and skills to implement the program.

They must be considered admissible for scholarships.

Le spese di funzionamento non devono superare, complessivamente, il 15% del finanziamento annuale e sono:

  • stationery expences;
  • rental of IT equipment;
  • reimbursement of travel and accommodation expenses for the members of the scientific commission away from home who participate in the meetings (travel by documented means of public transport, any hotel, meals, with the exclusion of any mission allowance).

These expenses must also be approved or at least authorized in advance by the majority of the Scientific Commission

Any contract with a publishing house must be stipulated following a simplified public notice procedure, consisting of a market survey by inviting proposals from at least three publishing houses to determine the most advantageous technical-economic offer. It is possible to include a clause stating that a part of the print is reserved, non-commercially, for the National Publication, and the remainder is reserved for the publishing house for sale and distribution, to ensure the widest possible dissemination for the works created through the ministerial grant.

La rendicontazione delle spese sostenute dalle Edizioni nazionali è annuale ed è presentata alla direzione generale dal Presidente della Commissione scientifica alla scadenza del 31 gennaio di ciascun anno. Tale documentazione sarà inoltrata alla Consulta dei Comitati nazionali ed Edizioni nazionali. La rendicontazione dà conto dell’attività svolta nel semestre precedente, delle pubblicazioni realizzate o in fase di realizzazione, di ogni spesa sostenuta, con annessa documentazione giustificativa dei contratti stipulati per l’acquisto di beni e/o servizi conformi all’indagine di mercato svolta. Forma parte integrante della relazione la trasmissione di almeno due esemplari dei volumi già editi. Il ritardo della presentazione del rendiconto costituisce condizione di valutazione negativa per l’ammissione al rifinanziamento per l’anno successivo.

Le domande di rifinanziamento e/o proroga delle Edizioni nazionali vanno presentate di anno in anno dal 1° al 31 gennaio, sono sottoposte alla Consulta dei Comitati nazionali ed Edizioni nazionali e vanno inoltrate esclusivamente utilizzando la specifica piattaforma del Ministero della Cultura, Direzione Generale Educazione, Ricerca e Istituti culturali, all’indirizzo https://istitutidgeric.beniculturali.it. Non sarà presa in considerazione qualsiasi altra modalità di presentazione. L’accesso avverrà esclusivamente tramite l’utilizzo dello SPID. L’omissione, anche parziale, dei dati richiesti esclude la valutazione della domanda. Le domande di rifinanziamento devono contenere le seguenti informazioni:

a) general plan:

  • title of the national Edition;
  • establishing decree and any supplementary decrees;
  • indication of the President, Secretary-treasurer and members of the Scientific Commission;
  • registered office;
  • website;
  • tax code;
  • Iban code;
  • total contributions granted starting from the date of establishment of the Edition with an indication of the contributions granted for each year starting from the date of establishment;
  • bank statement;
  • report on the editorial activity carried out in previous years;
  • list of published volumes;
  • report on the editorial activity to be carried out.

b) editorial program for the year for which refinancing is requested;

c) scholarships and/or research;

d) other subjects involved;

e) budget estimate.

Ai sensi dell’art. 4 comma 2.1 della Circ. 71/2024 “Sulla base delle informazioni e dei documenti pervenuti, qualora l’attività non sia stata svolta secondo il programma approvato, la Consulta dei Comitati nazionali ed Edizioni nazionali può stabilire di non rifinanziare l’Edizione, provvedendo alla sua estinzione, fatto salvo l’eventuale recupero delle somme eventualmente erogate”.
 

 

Analogamente ai Comitati entro tre mesi dalla cessazione dell’Edizione dovrà essere presentata l’ultima rendicontazione con allegato il documento rilasciato dalla banca che attesti la chiusura del conto corrente e l’ultimo estratto conto con saldo zero. Le eventuali economie saranno restituite al Ministero della Cultura tramite bonifico bancario a favore della Banca d’Italia, Tesoreria Centrale dello Stato, utilizzando il codice IBAN IT04 A010 0003 245B E000 0000 39T e indicando la causale “Restituzione contributo”.

Donations made to National Editions cannot benefit from the tax credit pursuant to art. 1, d.l. 31 May 2014, n. 83 (so-called Art bonus). Their field of action - described in the law of 1 December 1997, n. 420 containing "Establishment of the Consulta of National Committees and National Editions" - differs from that contained in the art. 1, d.l. n. 83/2014 which exclusively concerns donations received "for maintenance, protection and restoration of public cultural heritage, for the support of institutions and places of culture belonging to the public, of opera-symphonic foundations and traditional theatres, of concert-orchestral institutions, national theatres, theaters of significant cultural interest, festivals, theater and dance production companies and centres, as well as distribution circuits for instrumental ensembles, concert and choral societies, circuses and traveling shows and for the construction of new structures, the restoration and strengthening of existing ones of public bodies or institutions which, on a non-profit basis, exclusively carry out entertainment activities". Similarly, does not recur for National Committees and Editions, the case referred to in the art. 2, d.l. No. 83/2014 which concerns exclusively "the concessionaires or entrustees" of the public cultural heritage subject to maintenance, protection and restoration interventions.